Gilpin County Clerk of Court
The Clerk of Court for Gilpin County state trial cases works through Gilpin Combined Court. This office is the court-record contact for District Court and County Court case documents at the Black Hawk courthouse. It is not the same as the Gilpin County Clerk and Recorder, which handles marriage, recording, elections, and other county-level clerk work from Central City. That split is one of the most important local details for records searches.
A person looking for a divorce decree, case disposition, sentence order, probate document, civil judgment, traffic ticket, or certified case copy should use the court clerk path. A person looking for a marriage certificate or recorded document should contact the Clerk and Recorder. If the record involves sheriff, jail, arrest, incident, or criminal justice materials outside the court file, the Sheriff's Office records channel and CCJRA/CORA process may be the better route.
Gilpin Combined Court Clerk
2960 Dory Hill Road, Suite 200
Black Hawk, CO 80422
303-582-5522
Fax: 720-894-8659
GilpinClerksOffice@judicial.state.co.us
Clerk hours: Monday through Friday, 9:00 a.m. to 4:00 p.m.
Gilpin County Clerk Records Split
Colorado vital-record and archive guidance separates court records from county clerk records. CDPHE says county clerk and recorder offices handle marriage records, while district court clerks handle divorce, separation, or annulment records. The Colorado State Archives lists the Gilpin County Clerk and Recorder at 203 Eureka Street, P.O. Box 429, Central City, CO 80427, phone 303-582-5321.
| Record Need | Correct Office | Reason |
|---|---|---|
| Divorce decree | Clerk of Court | Divorce is a court case record. |
| Case disposition | Clerk of Court | The disposition is part of the court file. |
| Probate letters or will | Clerk of Court | Probate is handled in District Court. |
| Marriage certificate | Clerk and Recorder | Marriage records are county clerk records. |
| Recorded land document | Clerk and Recorder | Recording is not a court case function. |
The public defender application source assigned to the clerk page is a reminder that the court clerk process often connects to case forms and eligibility paperwork, but the clerk does not act as a legal adviser.
Use official forms and court contacts for process questions, then speak with counsel or the public defender system when legal advice is needed.
Request Gilpin County Certified Copies
Certified and exemplified copies are court documents with formal authentication. They may be needed for agencies, appeals, employment licensing, name changes, family-law compliance, probate administration, or proof of case outcome. The Clerk of Court can review whether a requested document is available, whether access is restricted, and what fees apply.
- Identify the case if possible. Use the case number, party names, filing year, case class, date of birth when relevant, and the court location.
- Use the Colorado court record/document request form or contact Gilpin Combined Court by phone, email, mail, or in person.
- State the exact document needed, such as divorce decree, complaint, disposition, sentence order, protection order, ticket, will, letters, judgment, or ROA.
- Ask for certified or exemplified status if required. Plain copies are not the same as certified copies.
- Wait for the court's response about access, fees, ID, redaction, retrieval time, pickup, mail, or electronic delivery options.
Unless extenuating circumstances apply, the request form says the requested response is provided within three business days. That statement means the court responds to the request. It does not mean every document is available, unrestricted, and delivered in that time.
Gilpin County Clerk Request Fields
The statewide record/document request form is broad enough for civil, criminal, family, probate, traffic, and other court documents. The more precise the request, the easier it is for the clerk to identify the file. If the case number is unknown, party names, filing year, date of birth, case type, and the Gilpin County location field become more important.
| Field | Required | Notes |
|---|---|---|
| Requester name and contact | Unspecified | First, middle, last, business name, email, and phone are used for follow-up. |
| Mailing address | Yes | Address, city, state, and ZIP are required contact fields. |
| Case number | No | Example format on the form is 2019T999999. |
| Case type | No | Options include civil, divorce, felony, juvenile, misdemeanor, probate, protection order, small claims, traffic, and water. |
| County/location | No | Select Gilpin County or state that the county is unknown. |
| Party information | Yes | Names on the case are required. |
| Requested documents | Functionally important | Choose the document category and state whether certification is needed. |
The form also lists document groups. Family requests can include divorce decrees and parenting plans. Criminal requests can include complaint/information, disposition/sentence order, protection order, and ticket. Civil requests can include judgments and satisfactions. Probate requests can include letters, wills, trusts, applications, petitions, closings, claims, and date of death.
Gilpin County Clerk Fees
The clerk fee table comes from the official record/document request form. Fees can change under statewide policy, so confirm the final amount when the court responds. Some fees may be waived if required under CJD 06-01 or C.R.S. 13-32-104(1)(a).
| Item | Amount |
|---|---|
| Copy per page | $0.25 per page, with a $15.00 maximum for parties and attorneys in their case and no maximum for non-parties. |
| Transcript of Judgment | $25.00. |
| Certificate of Satisfaction | $20.00. |
| Certified or exemplified copy | $20.00 per document. |
| Name search | $5.00. |
| Off-site retrieval | Actual cost of retrieval. |
| Research or redaction | $30.00 per hour in 15-minute increments after the first hour. |
Note: A fee quote does not override access limits for sealed, juvenile, suppressed, probate, or protected information.
Gilpin County Clerk Access Limits
The Clerk of Court can restrict access to files or parts of files under statutes, rules, Supreme Court rules, Chief Justice directives, local orders, and other legal authority. The record request form specifically warns that suppressed cases, juvenile and probate records, and documents with confidential or protected information may require a U.S. government-issued photo ID.
Juvenile records are not open in the same way as adult civil docket entries. Adoption and mental health records are highly sensitive. Sealed adult criminal records may be hidden from public search results. Court files can also contain Social Security numbers, dates of birth, financial account data, protected addresses, medical information, minor names, and victim information. Redaction is a routine part of clerk review.
The Colorado State Public Defender source assigned to the clerk page is useful when access or court paperwork intersects with criminal defense eligibility.
Defense-related forms and court records are separate tasks, but both can depend on accurate case numbers, party names, and court location.
Gilpin County Clerk Request Channels
Gilpin County court documents can be requested through the state online form, by contacting the court location, by mail, or in person at the clerk's office. Payment questions can also route through the Colorado Judicial Online Payment System for eligible fees, fines, costs, and restitution. Collections and payments at the courthouse have a separate phone number and shorter in-person payment hours than the general clerk window.
- Online court documents: Colorado Judicial Branch record/document request form.
- Direct court contact: Gilpin Combined Court at 303-582-5522 or GilpinClerksOffice@judicial.state.co.us.
- In person: Clerk of Combined Court, 2960 Dory Hill Road, Suite 200, Black Hawk.
- Mail: Clerk of the Combined Court at the same Dory Hill Road address.
- Marriage and recording: Gilpin County Clerk and Recorder in Central City.
The U.S. Attorney District of Colorado source assigned to the clerk page illustrates another boundary: federal prosecutions and federal civil cases do not create Gilpin County Clerk of Court case files.
When a matter is federal, use PACER, CM/ECF, or the federal court clerk rather than the Gilpin County court clerk.